The downside, however, is that the suggested edits, color-coded and littered throughout the piece, can be overwhelming. This is great for editors who want to suggest a change to the text but want to let the writer decide, and for writers to easily see the kinds of changes their editor(s) typically make for future reference. Suggestions come with what looks like a comment, but rather than having a "resolve" button, as comments do, they have accept (checkmark) and reject (X mark) options. The main benefit of suggestions: they won't get merged into the original until accepted by the author, so anyone can recommend changes without affecting the original document.
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Tip: Quickly create a comment with the Control + Alt + M keyboard shortcut in Windows or the Command + Option + M keyboard shortcut on the Mac.Ĭonvenient Suggested Edits Mode: Google Docs' editing mode feature (the pen icon in the toolbar at the top right) lets you decide whether to directly edit the original document or make all your edits as suggestions. At the same time, the comments are not inline with the document but off to the side and can be hidden or shown, as well as marked as resolved. These make it easy for both editors and writers to spot parts of the text that need to be addressed: When you scroll through a document, the highlighted text jumps out at you. It excels, however, in its baked-in collaboration features.Ĭlear and Easy Commenting: Google Docs lets you comment on any text, image, or other specific part of the page, and highlights the text with comments. Google Docs offers the essential features you'd expect of any popular word processor. Because it's so easy to use and automatically tied to every Google account, it's the default word processing app for many individuals. Google Docs is the most popular collaborative writing and editing tool today, with nearly 25 million active monthly users (compared to nearly 5 million for Microsoft Word, according to a report from SurveyMonkey). In the end, these apps stood out for their writing and collaboration features.īest for quickly and easily sharing documents with other Google Apps users Markdown support: Can you use Markdown to add quick, clean styles to your copy? (If you haven’t used it before, here’s our Markdown guide to get you started-once you've tried it, you'll never go back.) Synchronous, confusion-free collaboration: Can multiple people edit a document at once without tripping over each other?Įditing and version control: Is it easy to see what's been changed since you last opened the document, and does the app let you accept and reject changes?Įxporting options: Whether you need to post your finished product to your blog or attach it to an email, does this app offer a variety of exporting options? Simple sharing with collaborators: Does this app make it easy for colleagues and other collaborators to jump into one of your documents?Ĭommenting on specific parts of the document: Does this app offer a smooth experience for providing feedback?
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For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.įor this guide, we researched and tested more than a dozen writing web apps with collaboration features, and graded them based on criteria such as: We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review.
We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category.
All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software.
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